Service Apply for a temporary event notice
Temporary Event Information
If you submit a TEN for a future event that is subsequently cancelled, it will not be possible to provide a refund. It is therefore advised that due to the current situation of COVID19 you may wish to wait until it is certain that an event will be able to take place before submitting your TEN.
Gatherings of more than two people, unless from the same household, are not currently permitted under Coronavirus Act 2020. It is not known for how long these restriction will have to remain in place.
If you would like to cancel a TEN that you have already submitted, please email licensing@eastdevon.gov.uk to withdraw notice. Providing you do this more than 24hrs before the date of the event. It will then be added back to your allocated number of available days for the year.
Please read our guidance about temporary event notices and environmental health's guidance and advice for applicants for temporary event notices before completing your application.
How to apply
You can serve your temporary event notice online.
You'll need to give:
- your details
- the address of the premises or if it has no address a detailed description including the ordnance survey references
- the licensable activities you want to provide at the event and the date and times when you'll be providing them
- a maximum number of people that will be at the event
Please read our frequently asked questions about temporary event notices before you fill in the form as this will help you avoid common mistakes that may result in your notice being rejected.
Payments
You'll be charged a fee. Please make sure you are aware of how much this will cost.
Data Protection
Any personal information which you provide will be held and used by East Devon District Council for the purpose of the licensing service to process and administer your temporary event notice. Your information may also be shared within East Devon District Council for the purposes of carrying out our lawful functions. Otherwise your personal information will not be disclosed to anybody outside East Devon District Council without your permission, unless there is a lawful reason to do so, for example disclosure is necessary for crime prevention or detection purposes. Your information will be held securely and will not be retained for any longer than is necessary. There are a number of rights available to you in relation to our use of your personal information, depending on the reason for processing. Further detail about our use of your personal information can be found in the relevant privacy notice
Start the journey
More info about the journey
You'll need a credit or debit card.
When we receive your notice we'll check it to make sure it's been completed correctly. We'll telephone you if there is anything else we need.
We'll then send a copy of your notice to the police and the environmental health service.
We can’t refuse a notice unless the police or environmental health object to it. They must do this within three working days of receiving it and they can only object if they think your event could:
- lead to crime and disorder
- cause a public nuisance
- be a threat to public safety
- put children at risk of harm
If the police or environmental health serve an objection notice then the licensing sub committee will hold a meeting – called a ‘hearing’ – no later than 24 hours before the event.
At the hearing, the committee will either approve, add conditions or reject the notice.
Before a hearing takes place the police or the environmental service may negotiate with the notice giver to agree changes to the TEN. If all parties agree to the changes then the objection is considered to have been withdrawn and the event can go ahead on the terms of the changed TEN.
Where an objection notice is received for a late TEN the law requires us to issue a counter notice. The law does not permit a hearing or for the notice to be changed in the case of a late TEN. This means that if an objection is received the event will not be authorised.
We can also issue a counter notice if the number of permitted TENs has been exceeded.
What you can do if you haven't heard from us
If after three working days the police or environmental health haven't objected to your notice then the event will then be able to go ahead as planned.
Please contact us if you don't receive a copy of your notice in the post as you'll need to display this at the event.
Timescales for processing an application do not start until all the necessary information has been received in full.
What you can do if your application is unsuccessful
Please contact us in the first instance.
Appeals
If we issue a counter notice in relation to a temporary event notice you can appeal our decision.
All appeals must be made to a magistrates court within 21 days of notice of the decision:
North and East Devon Magistrates Court, Southernhay Gardens, Exeter, EX1 1UH
Tel: 01392 415300
You can fill in a paper version of the form and send it to us in the post or bring it into our office.
You will need to fill in the temporary event notice form and send this to us with:
- a cheque for the fee
If you are completing a paper version a full copy of the notice must also be sent to:
Devon and Cornwall Constabulary
Licensing Department
Launceston Police Station
Moorland Road
LAUNCESTON
PL15 7HY
and:
Environmental Health Service
East Devon District Council
Blackdown House
Border Road
Heathpark Industrial Estate
Honiton
EX14 1EJ
If you apply online we'll do this for you.